Work out gross pay, taxes, deductions and take-home pay for a small team, then print payslips. You set the tax and deduction rates, so it works for any country.
Employees
| Name | Pay type | Rate | Regular hours | Overtime hours | Bonus | Remove |
|---|
Hourly: enter the hourly rate and hours worked this period. Salary: enter the yearly salary; hours are ignored.
Taxes withheld from the employee
| Name | Rate % | Remove |
|---|
Other deductions
| Name | Amount | Type | Before tax | Remove |
|---|
Employer costs paid by you, not deducted
| Name | Rate % | Remove |
|---|
Tax rates here are flat percentages you enter yourself. They don’t apply tax brackets, allowances or caps, so check them against your local rules or your accountant’s figures.
Payroll summary
| Employee | Gross | Taxes | Deductions | Net pay | Employer cost | Payslip |
|---|
How to use the payroll calculator
- Pick the pay period (weekly, every two weeks, twice a month or monthly) and your currency.
- Add each employee. For hourly staff, enter the hourly rate, regular hours and any overtime hours for this period. For salaried staff, enter the yearly salary and the calculator divides it by the number of pay periods.
- Enter the taxes you withhold and any other deductions, such as retirement contributions or health insurance. Tick “Before tax” for deductions that reduce taxable pay.
- Add employer costs, like your share of social security, to see what each employee really costs you.
- Click Payslip next to an employee to print or save a payslip, or download the summary as a CSV for your records.
Your employees and rates are saved in your browser so next month’s payroll starts where you left off. Nothing is uploaded.
How the numbers are worked out
| Step | Calculation | Example: Leo, hourly |
|---|---|---|
| Regular pay | Hourly rate × regular hours | 18.50 × 160 = 2,960.00 |
| Overtime pay | Hourly rate × overtime rate × overtime hours | 18.50 × 1.5 × 6 = 166.50 |
| Gross pay | Regular + overtime + bonus | 3,126.50 |
| Before-tax deductions | Taken off gross first | Retirement 4% = 125.06 |
| Taxable pay | Gross − before-tax deductions | 3,001.44 |
| Taxes | Taxable pay × each tax rate | 12% + 6.2% = 546.26 |
| Other deductions | Fixed amounts or % of gross | Health insurance 85.00 |
| Net pay | Gross − taxes − all deductions | 2,370.18 |
For a salaried employee on 52,000 a year paid monthly, gross pay is 52,000 ÷ 12 = 4,333.33 each month. Paid every two weeks, it’s 52,000 ÷ 26 = 2,000.00.
What this calculator doesn’t do
It uses flat percentages. Real income tax usually works in brackets, with allowances, thresholds and yearly caps that differ by country and change every year. That’s why we left the rates for you to enter rather than guessing them.
Use it to plan costs, check a payslip, or run payroll where your rates really are flat. For filing, take the rates from your tax authority or accountant, and check the first run against their figures. If your country uses brackets, a common workaround is to enter the effective rate (total tax ÷ taxable pay) from a previous payslip.
Tips for running payroll
Keep hours and overtime separate. Mixing them hides overtime costs, and in many places overtime has to be shown on the payslip.
Look at the employer cost column before you hire. On top of gross pay, employer taxes and benefits often add 7% to 15% or more, depending on where you are.
Save the CSV every pay run. The calculator keeps your current setup, not a history, so the CSV files are your payroll record. They open in Excel, where you can add each run as a new tab.
Frequently asked questions
Is this payroll calculator free?
Yes, with no sign-up and no limit on employees.
How is overtime calculated?
Overtime hours are paid at the hourly rate times the overtime rate you set. The default is 1.5, often called time and a half. Overtime only applies to hourly employees.
Can I print payslips?
Yes. Click Payslip next to an employee. It opens a clean payslip you can print or save as a PDF.
What’s the difference between gross and net pay?
Gross pay is the total earned before anything is taken off. Net pay, or take-home pay, is what the employee receives after taxes and deductions.